computer networks

The traditional approach to implementing an intranet is to purchase a software package
modify it for your needs
and install it on your system.

Over the past few years
another option has grown in popularity – the implementation of a web-based solution.

As you consider the choice between installed software and a web-based intranet
here are some considerations:


1. The most important requirement of any intranet is that everyone uses it.

To assure broad-based participation
the intranet must be easy to implement
simple to use
cost-effective to maintain
and offer each individual user the power to post
access and use content in a way that serves their specific needs. In short
the intranet must have value to everyone.

Web-based intranets are designed around this concept. The interface and navigation are consistent with their use of the web – an environment in which they feel in control
using familiar tools.

In contrast
the business world is littered with countless elegant and feature-rich soft-ware based intranets that have failed. Why? Because they represented an alien environment into which the user was expected to venture. Few employees had the time or the interest (or courage) to enter
rendering the intranet impotent
with the powerful tools unused.

This is the plight of traditional
out-of-the-box software solutions. Unlike web-based intranets
they force users into a constrained environment requiring in-depth training
built around rules designed for the group
rather than the individual.


2. Software intranets have unpredictable costs: in time
attention and money.

Software based solutions require extensive internal support. The ongoing expense in both staff time and money takes the focus of your IT group away from mission-critical tasks.

System integration
Implementation
maintenance
technology upgrades
training and user support are all on-going tasks that represent a significant
recurring investment. The cost can be substantial
far exceeding your initial license cost and monthly fee.


3. Web-based intranets offer a predictable cost and cutting-edge technology.

Most web-based solutions offer a fixed monthly fee that covers all maintenance
technology upgrades
training and user support. The costs are predictable
the technology evolutionary
and it's all done with minimal involvement of your IT staff.

It's for these reasons that companies needing broad-based participation in a changing environment are choosing web-based intranets over traditional software solutions.